Effective Date: 7th of September 2025
This Privacy Policy explains how RQCheck (“we,” “our,” or “the site”) collects, uses, and protects your information. This site is a personal/hobby project primarily used for a Roblox group. By using the site, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect and Why
We process different types of information depending on how you interact with our site.
1.1. Information from Roblox When You Log In (OAuth)
If you choose to log in to our website using your Roblox account, we receive limited data from Roblox to manage your session. This data is stored temporarily in your session and is deleted when you log out or your session expires.
- What we collect: Your Roblox profile information (username, user ID, avatar URL) and your group memberships and ranks.
- Why we collect it: To authenticate you and control access to specific content based on your rank in a particular Roblox group. We also use it for personalization, such as greeting you by your username or auto-filling forms.
- Data Retention: This data is NOT stored in our database. It only exists for the duration of your active session.
1.2. Information from Discord When You Log In (OAuth)
If you choose to log in to our website using your Discord account, we receive limited data from Discord to manage your session and provide bot features. This data is stored temporarily in your session and (when you link accounts) some elements are stored in our internal database.
- What we collect: Discord ID (your unique public Discord identifier), your Discord username and server nickname (if available), and avatar URL (if available).
- Why we collect it: To authenticate you, link your Discord account to your Roblox account for bot access, and enable Discord Bot features such as starting shifts and associating activity data.
- Data Retention: Discord profile data used for sessions is not stored long-term unless you explicitly link accounts. If linked, the Discord ID is stored in our internal database as described in section 1.4.
1.3. Information You Provide for Our Tools (e.g., Background Check)
Our tools may require you to input certain identifiers to generate a report.
- What we collect: Roblox Usernames/IDs and Discord IDs that you manually enter into our forms.
- Why we collect it: This information is used solely to query the respective platforms (Roblox, Discord) for publicly available account details (like account age or group memberships) to generate a PDF report.
- Data Retention: The identifiers you enter are not stored. The generated PDF reports are stored temporarily on our server and are automatically deleted in a batch every 6 hours.
1.4. Information We Collect Automatically
- General Usage Statistics (Google Analytics): We collect anonymized data about your visit, such as pages viewed, browser type, and general location (e.g., country). This helps us understand how the site is used and improve it. This data is aggregated and cannot be used to identify you personally.
- Roblox Group & API Statistics: We collect non-personal, aggregated statistics, such as the number of members ranked 'Officer Technician' or higher within the MPD Roblox group and the number of successful/failed API requests. This is used to monitor the health and long-term trends of our services and the MPD Roblox group. We may also record information such as activity (events attended, hosted) per unit, division and within the MPD Roblox as a whole.
1.5. Information Stored in Our Database
When you link both your Roblox and Discord accounts via OAuth, we store limited data in our internal database:
- ID: A self-assigned internal identifier (not related to Roblox or Discord).
- Roblox ID: Your public Roblox account ID (stored only if you link your Discord account).
- Discord ID: Your public Discord account ID (stored only if you link your Discord account).
Data Retention: This information is stored until you choose to delete it. You can delete it using the “Delete My Account” button on the dashboard. When deleted, all related data (including shift logs) will also be permanently removed.
1.6. Information Processed by Our Discord Bot
We also operate a Discord Bot hosted on the same secure server as our website, which shares the same internal database.
- Shift Logs: Records of time spent on duty, shift type, and duration.
- Shift Types & Roles: Defined by server (guild) admins, stored with related role IDs and descriptions.
- Guild Activity Data: The bot may query guild-specific Google Sheets linked to Roblox IDs to gather activity-related data (e.g., events attended, hosted, or Roblox rank). This data is cached every 30–60 minutes for performance but not permanently stored.
Use of Data: This information is used to allow users to log and track shifts, help administrators run activity checks (including quota fulfillment), and manage roles and shift types within their guilds.
Data Retention: All user-related data (shift logs, linked IDs, activity information) is permanently deleted if the user deletes their account.
2. Cookies and Local Storage
We use cookies and your browser's local storage to enhance your experience. You have control over these choices via our cookie consent banner.
- Essential Cookies: Necessary for basic site functionality, such as keeping you logged in, site theme and to remember your preferences.
- Analytics Cookies (Google Analytics): If you consent, these cookies help us collect the anonymous usage data described above. You can opt out using the Google Analytics opt-out add-on.
- Personalisation (Local Storage): If you consent, we use local storage to remember your choices on forms to save you time on future visits. For example, we might save your Roblox username for autofill or your selected division in a calculator tool. This information is stored only on your device and isn't shared with us.
Your Consent: You can manage your preferences at any time using the cookie banner or the "Change My Choice" link in the site footer. If you decline non-essential tracking, Google Analytics will not be activated, and any personalisation data stored on your device will be cleared.
3. Data Sharing
We do not sell, rent, or trade your personal information. Data is only shared in the following limited circumstances:
- With External Services: When you use our tools, the Roblox Username/ID or Discord ID you provide is sent to the respective service's public API to retrieve the necessary information.
- With Discord APIs: If you link your Discord account, your Discord ID and authentication tokens are sent to Discord’s OAuth system for verification. We only store your Discord ID for linked account purposes.
- With Google: Anonymized usage data is processed by Google Analytics if you have provided consent. We may also use Google Sheets API with our own account for internal administrative tasks; this does not involve sharing visitor data.
The site’s use of information received from Google APIs will adhere to the
Google API Services User Data Policy, including the Limited Use requirements.
4. Data Security
We implement reasonable measures to protect data. The site is hosted on a secure server, and all traffic is encrypted using HTTPS. By design, we minimize the personal data we store, which reduces the risk of sensitive data exposure. However, no method of transmission over the Internet is 100% secure.
5. Your Rights Under GDPR
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.
Since we do not maintain user accounts or store personal data long-term, most of these rights can be exercised through your own actions (e.g., logging out to delete session data, clearing browser storage). However, if you have specific concerns or requests, such as a request for data erasure, you can contact our data support.
6. Children's Privacy
This site is not directed to children under 13. We do not knowingly collect personal information from children.
7. Changes to the Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated effective date.
8. Contact Information
If you have any questions about this privacy policy, please contact us at support@rqcheck.co.uk.
For requests related to your data rights under GDPR, please contact us at DataSupport@rqcheck.co.uk.